Under the direction of the Controller, the Buyer is responsible for the purchase of materials, specifically inventory, capital and special purchases, for the organization in accordance with company policies and procedures and Provincial Directive. The Buyer shall be responsible to meet the needs of the clients, the various Divisions, at the lowest prices consistent with quality standards and on a timely basis. A high level of professional judgment is required to implement the operational, safety and service standards to ensure quality financial and service performance of the company.
MAJOR DUTIES/ RESPONSIBILITIES:
- Coordinate and implement the complete purchase process in accordance with prescribed requirements such as the preparation and solicitation of bids, evaluation of submissions received, communication with the supplier through a written purchase order, monitoring the relationship with supplier(s), etc. Throughout this process, the buyer shall consider all aspects of the purchase decision including pricing, payment terms, delivery, quality, safe transportation of the materials, and other financial and non-financial implications.
- Maintain and promote a high level of client service to all Divisions. Monitor information regarding usage, delivery intervals, pricing, quality, quantity, and health and safety considerations of inventory as well as supplies used by the company. Collaborate with clients to develop, implement and evaluate innovative alternatives to specific issues. Review technical specifications to ensure that they are conducive to competitive bidding.
- Arrange and schedule shipments including the appropriate mode of transportation to meet the client(s) requirements. Provide supplier(s) with routing instructions and customs information for the delivery of purchased materials. Verify proper application of tax exemptions, deposits, currency, customs and other surcharges.
- Investigate and resolve invoice discrepancies, delinquent deliveries, and quality issues. Arbitrate disputes between clients and suppliers.
- Provide guidance and, where needed, initiate training to internal clients as well as purchasing and Stores staff in the application of and adherence to purchasing policies, procedures, and systems.
- Research new product lines by developing and maintaining a purchasing library, reviewing the Internet or through other sources, and developing supplier relations. Maintain an updated list of sources of supply by researching markets, interacting with potential suppliers, and networking with other purchasing personnel. Develop and maintain quality supplier relations and ensure that suppliers are treated with integrity.
- Maintain technical/professional knowledge of changes in the industry and the purchasing profession through reading periodicals, research, training, and collaborating with other purchasing personnel.
- Review all requests for additions to inventory to ensure they are in compliance with internal and external specifications and regulations. Recommend appropriate inventory management method(s) and identify potential suppliers.
- Review inventory and identify surplus or obsolete items through examination of historical records and/or collaboration with user groups. Provide appropriate recommendations related to the proper disposal of surplus assets or obsolete inventory in accordance to company policies and procedures and environmental laws.
- Review long-term contract proposals and provide financial recommendations and rationale to senior management as to which proposal provides value-for-money for the services outlined in the contract.
- Perform other duties as required by the Controller.
- Supply Chain Management Professional or other Certified Professional Purchaser designation or senior level completed of a Canadian Professional Development Program.
- University degree or college diploma in Business, Management or related discipline or an equivalent combination of education and experience.
- Excellent interpersonal and oral and written communication skills, leadership, negotiating, planning, coordinating, organizing and time management skills; ability to meet strict deadlines. Experience in focused customer service.
- Thinks strategically and critically; evaluates, synthesizes and interrelates information from internal and external sources when solving problems and making decisions.
- Strong technical knowledge of AS400 purchasing, inventory, and Payables Ledger technology applications is an asset. Computer skills are a must.
- Knowledge of the ONTC Divisions, commodities, market conditions, safety and health regulations, WHMIS regulations, transportation methods, customs and tax regulations and Quality Assurance requirements is a definite asset.
- Knowledge of Rail, Motor Coach and Repair and Remanufacturing service industries is an asset.
- Must be a minimum of 18 years of age.
- Must have a Grade 12 diploma or General Educational Development (GED) equivalent.
CLOSING DATE: January 16, 2017 no later than 11:59 p.m. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number.
Ontario Northland is an equal opportunity employer. Accommodation is available for applicants with disabilities throughout the recruitment process. Please contact Human Resources.
Pour des renseignements en français composez le 1.800.363.7512 poste 276.